Regular Meeting

May 29, 2001

 

The Board of Supervisor met in Session on the above date with the following members present: O’Farrell, Magnusson, Condon, Peterson and Chairperson Kirkberg. Absent none.

 

Moved by Magnusson, seconded by O’Farrell to approve minutes of meeting May 22, 2001. Motion carried unanimously.

 

Moved by O’Farrell, seconded by Peterson to receive and place on file Drainage Repairs in D.D. #37.  Motion carried unanimously.

 

Moved by Peterson, seconded by Condon to accept resignation of Franklin Grady, full time jailer, effective May 18, 2001.  Motion carried unanimously.

 

Moved by Condon, seconded by Magnusson to approve Webster County Courthouse Security Plan.  (Copy on file in Auditor’s Office).  Motion carried unanimously.

 

Moved by Magnusson, seconded by O’Farrell to approve and authorize Chair to sign Change Order No. One, 2001 HVAC Improvements at Webster County Social Services Building increasing the Contract $1,282.00. (Copy on file in Auditor’s Office).  Motion carried unanimously.

 

Moved by O’Farrell, seconded by Peterson to adopt the following Temporary Road Closure Resolution:

 

RESOLUTION

 

Motioned by O’Farrell, Seconded by Peterson to authorize temporary closure of the following Secondary Roads:

 

Elkhorn Township – South River Road from the Fort Dodge City Limits to the East ¼ Corner of Section 2. Trees on Road.

 

Gowrie Township – Section 16-15, Dakota Avenue between 350th and 360th Streets, Water over road.

 

Johnson Township – Section 19 & 30, 200th Street, Baxter Avenue West to the County Line.  Due to tile repair.

 

MOTION CARRIED:

 

S/Jill Kirkberg, Chair                                                                                    Date:  May 29, 2001

Board of Supervisors

 

ATTEST:

 

S/Carol Messerly, Auditor

Webster County, Iowa

 

Motion carried unanimously.

 

Moved by Peterson, seconded by Condon to receive and place on file Planning and Zoning Commission Report recommending approval of a request to permit public, parochial and private institutions for academic instruction, character training centers, first aid dispensaries, charitable institutions for the treatment of the diseased, and nursing homes in an Agriculture District (A-2) by special exception and to set 10:30a.m. on June 26, 2001 as the time and date for public hearing of first consideration of said proposed amendment to Ordinance 024, Zoning Ordinance for the Unincorporated Portion of Webster County, Iowa. Motion carried unanimously.

 

Moved by Condon, seconded by Magnusson to approve and authorize the Chair to sign the following Proposal with PCS & Associates, for Phase Two of the Webster County Law Enforcement Facility.

 

PROPOSAL

 

PCS AND ASSOCIATES, INC. is pleased to offer the following for your consideration.  The completion of task groups 1 through 10 starting in June 2001, and completing in August 2001.  PCS and Associates shall provide this service for a fee of $15,600.00 (Expenses are included).  Should the project not proceed beyond phase II, Webster County is not obligated for services from PCS beyond the Phase II fee of $15,600.00.  Should the project proceed then PCS will apply 50% of the phase II fee towards the construction management fee ($15,600.00 x 50%) = $7,800.00.

 

Phase III (Construction Management) shall consist of facility design reviews for architectural, electrical, mechanical, structural, civil, and security related issues.  All materials, placement methods, technology, and security issues shall be reviewed in detail to ensure the project budget is intact as well as the annual operational budget.  Each review will be summarized in an executive summary format to be presented to the Webster County board of supervisors and the Fort Dodge City Council.  The Board of Supervisors shall approve each review prior to further development of the building plans and specifications for the proposed facility.  Any and all questions and issues shall be resolved prior to further progress advancement.

 

Upon completion of the facility design and releasing the projects to bid, PCS shall provide contract administration, and facility on-site supervision to ensure the construction of the project is in compliance with the program detailed in Phase II.  This process will also ensure the facility meets all of the State of Iowa Jail Standards, Fire and Building Code Requirements as may be applicable at the State and Local governments.

 

PCS AND ASSOCIATES, INC. shall complete the Phase III (Construction Management) for a fee of 5.25% of construction costs.  This fee shall be fixed once the project scope has been finalized.

 

PAYMENTS

 

PCS would expect to invoice monthly for services rendered as they are completed.

 

Please sign below as to your acceptance of this proposal.

 

S/Randy L. Lampe                                                                               S/Jill L, Kirkberg, Chairman

PCS & Associates, Inc                                                             Webster County  Supervisor    

 

Motion carried unanimously.

 

Scott Holliday, representing U.S. Cellular discussed the benefits of consolidating cell phone service rates.  No action taken.

 

Moved by Magnusson, seconded by O’Farrell to approve and authorize the Chair to sign an Agent of Record letter for Culvert, Singer and Kelley Insurance Services, Inc. for the purpose of obtaining a competitive insurance quotation with Employers Mutual. Motion carried unanimously.

 

Moved and seconded the meeting adjourned.