Board of Supervisors

Webster County Board of Supervisors
Fort Dodge, IA 50501

 

Board of Supervisiors Meeting
Tuesday December 21, 2010

10:00 a.m. Board of Supervisors' Room
Webster County Courthouse

The Board of Supervisors met in Session on the above date with the following members present: Condon, Dencklau, Motl, Singer and Peterson.   Absent:  None.

Moved by Motl, seconded by Singer to approve minutes of the December 14, 2010 regular meeting.  Motion carried unanimously.

Moved by Singer, seconded by Peterson to approve salary increase for Sara Brandel to $13.54 per hour, effective December 21, 2010, per Jail Unit Contract.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve Operations Supervisor Job Description, Conservation Department.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Condon, seconded by Motl to approve Cody Peterson as Operations Supervisor at a salary of $40,132.00 (50% of salary from General Basic Fund and 50% from Rural Basic Services Fund), effective January 1, 2011.  Motion carried unanimously.

Moved by Motl, seconded by Singer to receive and place on file contract for early retirement between Karen Heun and Webster County Board of Health.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Singer, seconded by Peterson to approve and authorize Chair to sign MH/DD service rate for Berryhill Center for Mental Health for period January 1, 2011 through June 30, 2011.  (Copy on file in CPC’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve abatement of taxes on the following parcels, per recommendation of County Treasurer:  Parcel #0422417003 – deeded to the City of Vincent; and Parcel #0625227901 – Building on leased land.  Motion carried unanimously.

Moved by Condon, seconded by Motl to approve and authorize Chair to sign Grant Agreement with the Iowa Department of Economic Development Community Attraction and Tourism Vision Iowa program for the implementation of Fort Dodge and Webster County Trail Plan.  (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Motl, seconded by Singer to approve and authorize Chair to sign Contract to Assist in Writing a Multi-Jurisdictional Hazard Mitigation Plan with Midas Council of Governments and Webster County.  Motion carried unanimously.

Moved by Singer, seconded by Peterson to receive and place on file Manure Management Plan Updates for Mark Peterson in Section 30, Dayton Township and Bergquist Farm in Sections 23 and 24 of Hardin Township.  (Copy on file in Auditor’s office).  Motion carried unanimously.

LaHoma Counts, representing Elderbridge Agency discussed fiscal year 2012 funding.  No action taken.

Moved by Peterson, seconded by Condon to approve and authorize Chair to sign the following Webster County Policy for Farm to Market Roads within Corporate Limits: 

WEBSTER COUNTY SECONDARY ROAD DEPARTMENT
POLICY AND PROCEDURE MEMORANDUM

PPM Effective Date: July 1, 2011
Revision Date:

SUBJECT:         Webster County Policy for Farm to Market Roads Within Corporate Limits

  1. PURPOSE:
    To provide a uniform policy and procedure for construction repairs or reconstruction of farm to market roads extending into cities within Webster County; Identifying, defining, and resolving jurisdictional responsibilities, level and limitations of service and expectation of costs involved in cooperative projects. These guidelines are intended to encourage continuation and continuity of improvements of Farm to Market roads into cities. County expenditures are intended for roads or portions of roads within Webster County only.
  2. DEFINITIONS:
    Jurisdiction:  The local agency in control of the area in which the road or street is located. Cities over 500 in population have jurisdiction of all roads within the corporate limits. The County has jurisdiction of all secondary roads outside the corporate limits and also for farm to market extensions within cities with less than 500 in population.
    Farm to Market Extension: Roads identified on the IDOT Rural Federal Functional Classification Map as a Minor or Major Collector, that continue into the corporate limits of a city.
    Federal Aid Eligible System: Roads identified by the IDOT as Federal Aid Eligible Routes.
  3. REFERENCES:
    Code of Iowa, Section 306.3, 306.4, 311.5, 314.5, and 314.6
  4. GENERAL GUIDELINES: Cities will be categorized into three Service Levels based on population as defined by various Iowa Code requirements, including the following:
    Level I: Cities with population over 2500. (Fort Dodge)
    Level II: Cities with population of 2500 or less and 500 or more. (Badger, Dayton, Gowrie, Otho, Stratford)
    Level III: Cities with population under 500. (Callender, Clare, Duncombe, Farnhamville, Harcourt, Lehigh, Moorland, Vincent

    Level I (Fort Dodge):
    Webster County will contribute 0% of project cost within the corporate limits. However, if Webster County is performing construction or road repairs on a Farm to Market route which continues into the city, the city may request to be included in the project as a separate division of work and pay the cost of services provided within the scope of the project. This is to be completed at no additional cost to the County. Cities may request that the County include qualifying City improvements as part of an adjacent County Federal Aid project as long as the street improvements qualify for STP funding and are approved as part of the regional planning process. 

    Level II (Badger, Dayton, Gowrie, Otho, Stratford):
    Webster County will contribute up to 50% of the project costs for the center two (2) lanes of pavement within the corporate limits.  Webster County’s contribution shall not include underground utilities, water or sewer infrastructure, curb and gutter, or specially requested features such as crosswalks, lighting, or other esthetic appurtenances.  All bridges which may be involved within the scope of the project will be the responsibility of the City and any expenditure for repairs or reconstruction shall be paid from City or Urban Bridge Funds at no additional cost to the County. Cities may request from the County to be included in an STP funded project as part of an adjacent County federal aid project as long as the street improvements qualify for STP funding and are approved through the regional planning process.

    Level III (Callender, Clare, Duncombe, Farnhamville, Harcourt, Lehigh, Moorland, Vincent):
    Webster County will contribute 100% of the project costs within the corporate limits. Webster County’s contribution shall not include underground utilities, water or sewer infrastructure, curb and gutter, or specially requested features such as crosswalks, lighting, or other esthetic appurtenances.

    List of Cities Level
    Badger II
    Callender III
    Clare III
    Dayton II
    Duncombe III
    Farnhamville III
    Fort Dodge I
    Gowrie II
    Harcourt III
    Lehigh III
    Moorland III
    Otho II
    tratford II
    Vincent III

    This policy is intended to create a uniform procedure to address Farm to Market Extensions using Secondary Road Funds. This policy is not intended to limit any additional funding resources such as RISE, LOSST, or other general fund resources or grants, etc., which may be available for qualifying projects. A construction project agreement identifying the scope of work, opinion of probable costs, and sources of funding may be required for each construction project eligible under this policy. This policy may be revised as directed by the Webster County Board of Supervisors.

Submitted and acceptance this __21st__ day of __December__, 2010.

Recommended:
S/Randy Will ________________________________
Randall J. Will, P.E., P.L.S., Webster County Engineer

Approved:
S/Keith Dencklau __________________________________
Keith Dencklau, Chair, Webster County Board of Supervisors

Attest:
S/Carol Messerly______________________
Carol Messerly, Webster County Auditor

Ayes:  Motl, Singer and Condon.  Nays:  Peterson.  Motion carried.

Moved by Condon, seconded by Motl to authorize Chair to sign Offer to Purchase the South Sixty feet of Lots Three (3), Four (4), Five (5) and Six (6) and the East Ten (10) feet of the South Sixty feet of Lot Seven (7), Block 136, Haskell’s Subdivision of Township Company’s Addition, Fort Dodge, Iowa.  Motion carried unanimously.

Public Hearing was held on first consideration to amend Zoning Ordinance 046 to rezone a property owned by Michael Grell from M-E to TA-1 (A-2); said property described as the Northeast Quarter of the Southeast Quarter of Section 32, Township 89 North, Range 28 West of the 5th P.M., Webster County, Iowa; and further to amend the County Land Use Management Plan and Zoning Map.  Sheilah Lizer, Zoning Administrator presented comments from the Zoning Commission meeting.  No written or oral objections being heard, Chairman Dencklau closed the public hearing.

Moved by Motl, seconded by Singer to  approve first consideration to amend Zoning Ordinance 046 to rezone a property owned by Michael Grell from M-E to TA-1 (A-2); said property described as the Northeast Quarter of the Southeast Quarter of Section 32, Township 89 North, Range 28 West of the 5th P.M., Webster County, Iowa; and further to amend the County Land Use Management Plan and Zoning Map; and further to waive second consideration and set January 11, 2011 at 10:00 a.m. as the time and place for final consideration of said amendment.  Roll call vote: Ayes – Motl, Singer, Peterson, Condon and Dencklau.  Nays - none. Motion carried unanimously.

Moved by Singer, seconded by Peterson to discuss Planning and Zoning Administrator’s position.  No action taken.

Moved by Peterson, seconded by Condon to discuss amendment to Employee Handbook clarifying required timesheets for employees.  No action taken.

At 11:40 a.m. it was moved by Condon, seconded by Motl to go into Closed Session to discuss imminent litigation under Iowa Code Section 21.5(1)(c).  Roll call vote – Ayes: Motl, Singer, Peterson, Condon and Dencklau. Nays: None.  Motion carried unanimously.

Twelve o’clock Noon it was moved by Motl, seconded by Singer to return to open session.  Roll call vote – Ayes: Motl, Singer, Peterson, Condon and Dencklau. Nays: None.  Motion carried unanimously.

Moved by Singer, seconded by Peterson to allow claims.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to adjourn the meeting.   Motion carried unanimously.