Board of Supervisors

Webster County Board of Supervisors
Fort Dodge, IA 50501

 

Board of Supervisiors Meeting
Tuesday September 18, 2012

10:00 a.m. Board of Supervisors' Room
Webster County Courthouse

The Board of Supervisors met in Session on the above date with the following members present:  Singer, Dencklau, Peterson, Condon and Fletcher.   Absent:   None.

Moved by Peterson, seconded by Condon to approve minutes of the September 11, 2012 regular meeting. Motion carried unanimously.

Moved by Condon, seconded by Fletcher to receive and place on file the following Drainage Repairs:  D.D.#172 Webster-#75 Calhoun & #78 Pocahontas and D.D.#4 Webster & #272 Hamilton.  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to accept resignation of Stephanie Bohan, Part-time Correctional Officer effective September 13, 2012. Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to approve employment of Heidi Crane, Part-time Correctional Officer at the rate of $13.87 per hour effective October 2, 2012.  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve wage increase for Melissa Nelson to $15.32 per hour effective September 27, 2012 and for Renee Ryan to $15.62 per hour effective September 20, 2012 per labor contract.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to receive and place on file employment of Lindsay Kavanaugh, Permanent-part-time Community Wellness Educator at the rate of $12.00 per hour effective September 10, 2012 and Jennifer Chance Permanent-part-time Clerk at the rate of $9.50 per hour effective September 24, 2012. Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to receive and place on file merit pay increase for Dianne Kahl to $1,314.94 effective check date November 16, 2012 per Child Support Recovery Unit Supervisor.  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to appointment of  Amy Porter, Webster County Human Resource Director at an annual salary of $65,000.00 effective October 8, 2012.

Moved by Peterson, seconded by Condon to approve Class B Native Wine Permit Application for Crystalwood Creations effective October 12, 2012.  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve Change Order No. 10 for the 2010 Jail Repairs Project increasing Contract with Kolacia Construction in the amount of $4,392.62. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to approve and authorize Chair to sign Estoppel Certificate for  Bank of America building. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Dencklau, seconded Peterson to approve and authorize Chair to sign Addendum No. 30 of the Webster County Law Enforcement Center Memorandum of Understanding between Webster County and the City of Fort Dodge Police Department. (Copy on file in Auditor’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize the Chair to sign letter of request for waiver from the requirement of Chapter 509A regarding our mini-self-funded insurance plan. (Copy on file in Auditor’s office).  Motion carried unanimously.

A Public Hearing was held on the matter of the proposed authorization of a Loan Agreement and the issuance of not to exceed $1,500,000 General Obligation Capital Loan Notes, Series 2012, (for general county purpose) and the public hearing on the authorization and issuance thereof.  No written or oral comments or objections were heard.  Public Notice had been published and no such petition for an election had been filed; therefore Chairman Singer closed the public hearing.

Moved by Condon, seconded by Fletcher to adopt the following resolution:

RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF not to exceed $1,500,000 general obligation CAPITAL LOAN noteS, SERIES 2012

                WHEREAS, pursuant to notice published as required by law, this Board has held a public meeting and hearing upon the proposal to institute proceedings for the authorization of a Loan Agreement and the issuance of not to exceed $1,500,000 General Obligation Capital Loan Notes, Series 2012, for the purpose of paying costs of aiding in the planning, undertaking and carrying out of an urban renewal project, including funds to be loaned to the City of Fort Dodge to fund the oversizing of sewer and water services to accommodate future expansion of the County's Industrial Park, a general County purpose, and no petition was filed calling for a referendum thereon.  The following action is now considered to be in the best interests of the County and residents thereof.
                NOW, THEREFORE, BE IT RESOLVED BY THE Board of Supervisors OF Webster County, STATE OF IOWA:

                Section 1. That this Board does hereby institute proceedings and take additional action for the authorization of a Loan Agreement and issuance in the manner required by law of not to exceed $1,500,000 General Obligation Capital Loan Notes, Series 2012, to evidence the obligation thereof for the foregoing purpose.
                Section 2. This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is reasonably expected that moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above loan agreement. The amounts so advanced shall be reimbursed from the proceeds of the Loan Agreement not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in service. Such advancements shall not exceed the loan amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted.

                PASSED AND APPROVED this 18th day of September, 2012.

s/Robert Singer                       
Chairperson

ATTEST:
S/Carol Messerly   
County Auditor

Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to adopt the following Resolution:

RESOLUTION APPROVING POST-ISSUANCE COMPLIANCE POLICY

            WHEREAS, the County of Webster, sometimes hereinafter referred to as the County, is a political subdivision duly incorporated, organized and existing under and by virtue of the Constitution and laws of  the State of Iowa; and
            WHEREAS, various requirements apply under the Internal Revenue Code and Income Tax Regulations (hereinafter “IRS Requirements”) including information filing and other requirements related to issuance, the proper and timely use of  bond-financed property, and arbitrage yield restriction and rebate requirements; and
            WHEREAS, to comply with the IRS Requirements, governmental bond issuers must ensure that the rules are met at the time the bonds, capital loan notes or lease-purchase obligations (hereinafter “bonds”) are issued and throughout the term of the bonds; and
            WHEREAS, this includes the continued review of post-issuance obligations and maintenance of records:
           
            NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF WEBSTER COUNTY, STATE OF IOWA, THAT THE FOLLOWING WRITTEN PROCEDURES ARE ADOPTED WHICH SHALL APPLY WITH RESPECT TO ALL TAX-EXEMPT OBLIGATIONS INCURRED BY THE COUNTY:

            Section 1.  The “Post Issuance Compliance Policy”  (hereinafter “Policy”) is hereby adopted and approved. (Copy on file in Auditor’s office)
            Section 2.    The official designated in said policy shall take any and all action necessary to properly implement the policy.
 
PASSED AND APPROVED this 18th day of September, 2012.

s/Robert H. Singer
Chairperson

ATTEST:
s/Carol Messerly   
County Auditor

Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to approve and authorize Chair to sign agreement with Iowa Department of Transportation for roadway maintenance on institutional roads within Brushy Creek Recreation Area as requested by authorized Department of Natural Resources personnel. (Copy on file in Engineer’s office).  Motion carried unanimously.

Moved by Peterson, seconded by Condon to approve and authorize Chair to sign permit from Hutton Construction to modify entrances and reshape right of way along south side of 200th Street adjacent to Koch Nitrogen in Section 27, Colfax Township.  (Copy on file in Engineer’s office).  Motion carried unanimously.

Moved by Condon, seconded by Fletcher to approve resolution to install Yield sign for eastbound traffic at the intersection of 120th Street and Vincent Avenue.  (Copy on file in Engineer’s office).  Motion carried unanimously.

Moved by Fletcher, seconded by Dencklau to approve resolution to temporarily close Johnson Avenue to through traffic between Parker Drive and 200th Street for rail crossing repairs by Canadian National.  Motion carried unanimously.

Moved by Dencklau, seconded by Peterson to approve resolution to temporarily close Mill Road to through traffic between 210th and 220th Streets for rail crossing repairs by Canadian National. Motion carried unanimously.

Harold Prior, Executive Director of Iowa Wind Energy Association to address the board regarding purpose of the Association and requested their cooperation in joining the Association.  No action taken.

Moved by Peterson, seconded by Condon to adjourn the meeting.  Motion carried unanimously.